If you need to repair an inconsistent or malfunctioning printer, it is highly likely that you will need to reinstall the printer drivers. You need to diagnose the actual “illness” your printer is suffering from. Here’s how to best check your printer for problems and fix them as quickly as possible.
General printer problems
Let’s first address a problem many PC users have experienced at some point. We’ve all looked at printers that print fuzzy or incomplete documents or print faded colors. If this is the problem you are dealing with, you will probably need to replace your ink cartridge or toner cartridge. You should open the print queue and check for any toner or ink messages.
You can display the print queue as follows:
- Click on “Start”.
- Then go to “Control Panel”.
- Select “Hardware and Sound”.
- Click on “Printers”.
- Once you open the Printers folder, you can select any printer by simply double-clicking it.
In the Devices and Printers folder, locate Hardware Information
The Devices and Printers folder displays all information about the printer’s ink, toner, or other malfunctions. If you actually need to change an ink or toner cartridge, you should read your installation guide. A very clear warning: Do not replace a cartridge while the printer is working. Turn off the printer and gently pull it out of the latch.
Use only the correct replacement cartridges. Using mismatched cartridges can completely destroy your printer. When you replace the cartridge, insert it into the slot until it snaps into place.
The need to update drivers
If your printer does not print at all, it is highly likely that you need to update your printer drivers. This is a pretty simple process. Installing and updating your drivers often causes printer problems. The first thing you can do is use Windows Update to find new drivers. Here’s how you do that:
- Click on “Start”.
- Go to “All Programs”.
- Select “Windows Update”.
- Select “Check for Updates”.
- Finally, click on “Install Updates”.
If Windows Update can not detect updates, you may need to visit your printer manufacturer’s Web site to find the correct drivers. Examine the “Support” and “Downloads” sections on the manufacturer’s side, as these are the sections most likely to contain drivers.
You may also need to manually update your driver. With a little effort, you can find and update the drivers yourself. You have to negotiate the folder Devices and Printers. All you have to do is click on “Start” and then open “Devices and Printers”. From here you can double-click your printer and then click “Update Driver”.
Find the right software
One of the easiest ways to solve printer problems is to find dedicated driver software. These programs actually fix all your driver problems at the same time. They come with a simple user interface that informs you when you need to update drivers.
Download this software from a reputable software developer. Good driver update software prevents future driver problems by updating the drivers frequently. This is the simplest and easiest way to reinstall printer drivers. [WD]